To more efficiently add new employees and others to MyJob and/or CheckMarq, and assign ²»Á¼Ñо¿ËùID numbers and email address, there are two distinct processes in place.  The ²»Á¼Ñо¿Ëù Card Office no longer generates ²»Á¼Ñо¿ËùID numbers and will not issue ²»Á¼Ñо¿ËùID cards to individuals who do not appear in MyJob and/or CheckMarq and who do not have the ²»Á¼Ñо¿Ëù ²»Á¼Ñо¿ËùID Authorization Card.

Employees Paid by ²»Á¼Ñо¿Ëù

The Department of Human Resources will enter data for employees scheduled to receive payment from ²»Á¼Ñо¿Ëù into MyJob.  The Employee Data Form (EDF) and Salary Authorization must be forwarded to HR by the hiring department to add the individual to MyJob.  The hiring department may submit the paperwork up to eight months in advance of the employee's start date.  Once the Department of Human Resources receives the appropriate paperwork and the individual is added to MyJob, an ²»Á¼Ñо¿ËùID number and an email address will be generated the next day.  Please submit the appropriate paperwork well in advance of the start date.

Individuals Not Paid by ²»Á¼Ñо¿Ëù:  Courtesy Appointments, Jesuits, ROTC Members, Sodexo, Temporary Visitors (i.e. Auditors, Consultants and Vendors on site for more than one week)

The Office of the Registrar (OTR) will enter data for individuals not paid by ²»Á¼Ñо¿Ëù into CheckMarq.  The ²»Á¼Ñо¿ËùID Number:  Non-²»Á¼Ñо¿Ëù Employee form must be forwarded to the OTR by the host college/school/department to add the individual to CheckMarq.  Once the appropriate paperwork is received and the individual is added to CheckMarq, an ²»Á¼Ñо¿ËùID number and an email address (if requested) will be generated in 2-3 business days.

An email account offers:

• access to on campus shared computers.
• use of ²»Á¼Ñо¿Ëù Secure WiFi and VPN.
• processing of documents of MFD (printers, scanners, etc.).
• access to Office 365 services (Office, Sharepoint, Teams, etc.).

Please submit the appropriate paperwork at least one week in advance of the individuals' start date.

Getting an ²»Á¼Ñо¿ËùID Card

Once an individuals' data has been entered in MyJob (by HR) and/or CheckMarq (by OTR) and an ²»Á¼Ñо¿ËùID number has been generated, the individual can be directed to the ²»Á¼Ñо¿Ëù Card Office with a signed ²»Á¼Ñо¿Ëù ²»Á¼Ñо¿ËùID Authorization Card and photo ID to receive a ²»Á¼Ñо¿Ëù ID card.  Having a ²»Á¼Ñо¿ËùID Card gives individuals the ability to access on campus buildings and the ability to purchase an on campus parking permit.

If the individual also requires access to CheckMarq and/or D2L, the individual must complete online FERPA training, and sign both the certificate of completion and the confidentiality agreement embedded in the tutorial.  The FERPA documents are to be submitted to the OTR along with:

• The CheckMarq Role:  Instructor/Adviser/TA/Other form for individuals teaching or advising students.
• The CheckMarq Student Record Access/Imaging Access/Courseleaf Access form for individuals requiring general access to student records.